FGV Annual Report 2020

201 Who We Are How We Operate How We Are Governed Additional Information Sustainability Matters Statement & Discussion By Our Leaders Relevant case studies Best practices, common themes and priorities BOARD PERFORMANCE EVALUATION/ BOARD EFFECTIVENESS ASSESSMENT The Board Performance Evaluation/Board Effectiveness Assessment (BEA) 2020 concluded that the Board is cohesive, well balanced, focused, disciplined, highly competent and is helmed by a capable Chairman. More information on the BEA process can be found in the Corporate Governance Report on our website www.fgvholdings.com. EXTERNALLY FACILITATED INTERVIEWS AND DOCUMENT INSPECTION improvement PLANS BOARD DISCUSSION OUR PROCESS QUESTIONNAIRE AND BOARD SURVEY BOARD ENVIRONMENT WORK OF THE BOARD USE OF TIME INDIVIDUAL ENGAGEMENT SUMMARY OF STRENGTHS AND CHALLENGES KEY OBSERVATIONS AND THEMES • Adoption of Securities Commission’s Guidelines on the conduct of Directors of listed issuers and their subsidiaries. • Revision of FGV Board Charter • Revision of IAP’s Terms of Reference and approval of budget for payment of fees for IAP members as well as all expenses related to the operations of IAP. • Revision of Group’s Limit of Authorities (LOA), Group Human Capital Policies, Whistleblowing Policy, Group Sustainability Policy, Group Procurement Policy and External Gift, Entertainment and Hospitality Policy. • Effectiveness of the Management of Classified Document Policy. • Establishment of External Tender Participation Policy. • Revision of Anti-Bribery Management Systems Manual as well as Corporate Governance and Business Integrity Blueprint: FGV Anti-Corruption Plan. • Key highlights of the meeting between the Malaysian Anti- Corruption Commission (MACC) and Head of Group Governance & Risk Management • Schedule of FGV Board Meetings for the year 2021. • Integrity compliance analysis 2019 and recommended actions. • Status of compliance to MCCG 2017 • Material litigation updates within the Group. • Internal investigations • Forensics and associated processes related to the Group’s past investments. • Audited Financial Statements for FYE 31 December 2019 together with the Directors’ and Auditors’ Report. • Quarterly report on consolidated results. • Quarterly report on FGV Group’s recurrent related party transactions • Re-appointment of external auditor for FY2020. • Audit fees for FGV Group for FY2020. • Non-audit services provided by PricewaterhouseCoopers PLT. • Final dividend for the FYE 31 December 2019. • FGV Group’s financial performance against budget and key performance targets. • 2020 cost saving measures for FGV Group. • Circular to shareholders on proposed renewal of shareholders’ mandate and proposed new shareholders’ mandate for recurrent related party transactions of a revenue or trading nature for FGV Group. • FGV Annual Integrated Report 2019 including the Chairman’s Statement, GCEO’s Message, Management Discussion & Analysis, CGOS, Corporate Governance Report, Board Committees’ Reports, Statement on Risk Management and Internal Control and Sustainability Statement. • FGV Sustainability Report 2018/2019. Governance Financial