BOARD MEETINGS AND ATTENDANCE The Board holds regular meetings, at least four times a year. All Board meetings are scheduled before the beginning of a new financial year allowing Directors ample time to incorporate the meeting dates into their respective schedules and ensuring full attendance. Scheduled Board meetings are typically held immediately after the finalisation of the Company’s annual quarterly and final financial results for the Board to review and approve before the Company’s announcement to Bursa Securities. The viability of business and corporate proposals is also evaluated and deliberated with relevant members of Senior Management attending by invitation to report to the Board on matters pertinent to their areas of responsibility. In addition to scheduled Board meetings, the Board convenes as needed to consider and deliberate urgent proposals. Approvals through circular resolutions are also made for urgent proposals that arise between scheduled Board meetings. However, these are generally used sparingly. The snippet of the Board’s decisions are prepared within five business days, and deliberations held during Board meetings are minuted in a timely manner. Actions items for Management will be communicated to the relevant parties as soon as the meeting concludes. The minutes of Board meetings accurately reflect the deliberations and decisions of the Board including any dissenting view and abstention from participating, deliberating, or voting on a particular matter. The draft minutes are then tabled at the following meeting for confirmation and are signed by the Chairman as a correct record of the proceedings. Directors are expected to dedicate sufficient time to properly fulfill their various duties and obligations. Directors who are unable to attend a meeting are encouraged to share their views and comments with the Chairman on matters to be discussed in advance. Alternatively, Directors can participate in meetings remotely via video conferencing facilities. Presentations to the Board are prepared and delivered to ensure a clear and thorough understanding of the subject matter. Throughout the year under review, all Directors participated in Board meetings, engaged in active discussions, and freely expressed their opinions and concerns on various matters. The Directors’ total commitment to their duties and responsibilities was evident from their consistent attendance at Board meetings held during the year. All Directors exceeded the minimum requirement of at least 50% attendance at Board meetings pursuant to Paragraph 15.05(3)(c) of the Listing Requirements. BOARD ACCESS TO INFORMATION AND ADVICE The quality of information provided to the Board is crucial for sound decision-making. In the course of fulfilling their duties, Directors receive the following: In addition, the Board may collectively initiate or direct any investigation and may retain, at the Company’s expense, any legal, accounting, or other services that it deems necessary to perform its duties. BOARD LEADERSHIP AND EFFECTIVENESS Full and unfettered access to timely and accurate information. The notice, agenda, and a complete set of Board papers are distributed to the Directors via a secure collaborative digital platform at least five business days prior to each Board or Board Committee meeting. Unrestricted access to the advice and services of independent professionals is provided to Board members, both collectively and individually. Such advice and services are offered at the Company’s expense and are entirely independent of Management’s intervention. Unrestricted access to the advice and services provided by the Company Secretary and Senior Management. 191 Sec 07 SUSTAINING VALUE THROUGH GOOD GOVERNANCE (CORPORATE GOVERNANCE OVERVIEW STATEMENT)
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