COMMUNICATING WITH OUR STAKEHOLDERS ENGAGING OUR STAKEHOLDERS Ongoing engagement and clear communication with stakeholders are essential for fostering strong relationships and ensuring the sustainable growth of our business. The Board remain dedicated to maintaining accountability by encouraging open dialogue with key stakeholder groups and the general public. Stakeholders perspectives are carefully considered in decision-making to ensure alignment with business priorities. Furthermore, the Board ensures that all public disclosures are well-coordinated and transparently communicated to stakeholders. As part of commitment to transparency, the Board also provides a fair, objective, and meaningful assessment of the Group’s financial position and prospects through Quarterly Financial Results, Audited Financial Statements, and Annual Integrated Reports, ensuring that stakeholders and regulatory authorities remain well-informed. Further information can be found in Stakeholder Engagement and Value Creation on pages 36 to 48. INVESTOR RELATIONS In line with FGV’s Shareholders Communication Policy, the Investor Relations Department ensures that shareholders receive timely, accurate, complete and clear information through broad dissemination. This commitment is upheld through strict adherence to established frameworks and guidelines governing the release of material and sensitive information, in full compliance with disclosure requirements. Further information can be found in Investor Relations on pages 76 to 79. CORPORATE COMMUNICATION The Group adopts a comprehensive, multi-channel communication strategy to enhance its corporate reputation, foster stakeholder engagement, and uphold transparency. This approach leverages traditional, digital, and social media platforms, including LinkedIn, Facebook, and Instagram, to disseminate timely updates on corporate developments, achievements, and key milestones. Additionally, the Group’s corporate website serves as a central platform for sharing detailed news and updates. The Group maintains proactive and transparent relationships with media partners to further strengthen stakeholder engagement. This includes providing timely and accurate responses to media enquiries, issuing press releases, and facilitating interviews, articles, and media engagements. The Group also utilises newsletters and targeted email communications to ensure stakeholders are informed about strategic initiatives, upcoming events, and other critical updates. GENERAL MEETINGS General meetings serve as crucial platform for direct engagement between the Company, represented by the Board and Senior Management, and shareholders, fostering meaningful and constructive dialogue. The Chairman of the Board, Committee Chairmen, Committee members, the Group Chief Executive Officer (GCEO), and key leadership members actively participate in the AGM, ensuring transparent and effective communication with shareholders. The Board Charter clearly defines the Board’s commitment to ensuring the smooth and effective conduct of general meetings, recognising them as vital mechanisms for shareholder communication. This includes providing shareholders with comprehensive and timely information while encouraging active participation. To enhance accessibility, FGV has adopted technology that allows shareholders to participate remotely and cast their votes electronically. The 16th AGM was broadcast live via the LUMI AGM platform at https://web.lumiagm.com, utilising patented technology that has been independently verified for its accuracy and security. A detailed account of the fully virtual 16th AGM held on 20 June 2024, including the GCEO’s presentation, FGV’s responses to the Minority Shareholders Watch Group’s (MSWG) queries, and a comprehensive list of shareholder questions with corresponding responses, is available on the corporate website at www.fgvholdings.com. The minutes’ finalisation procedures can be found in Practice 13 of the CG Report 2024. Further information about the proceedings of the 16th AGM can be found in the CG Report 2024, available on our website at www.fgvholdings.com. FINANCIAL REPORTING AND DISCLOSURE The FGV Board is committed to providing an equitable and unbiased assessment of the Group’s financial position and outlook across various financial reports, including Quarterly Financial Results, Audited Financial Statements (AFS), the Annual Integrated Report (AIR), and other publications. The prompt and accurate dissemination of information is of utmost importance in our announcements, and our financial statements Corporate Governance Overview Statement INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS C PRINCIPLE 222 FGV Holdings Berhad | Annual Integrated Report 2024
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