56 FGV HOLDINGS BERHAD RESPECTING HUMAN RIGHTS AND UPHOLDING GOOD SOCIAL PRACTICES Besides gathering feedback to facilitate cross-sector initiatives, the HSE Steering Committee is responsible for navigating and supporting the Group in OSH matters. It also assists the Group HSE in monitoring the Group’s overall HSE performance, developing strategies and bolstering the efforts of subsidiary companies to implement HSE programmes to enhance the Group’s performance. We ensure that our subsidiaries have each established a Safety and Health Committee to oversee their respective OSH matters. To comply with the Occupational Safety and Health Act 1994, every health and safety committee in our Group must comprise 40 or more employees, with two or four representatives each from employees and management. Procedures for Reporting an Accident/Incident FGV has put in place proper procedures for the reporting of an accident/incident at the workplace to ensure every incident is reported and recorded. We categorise accidents/incidents into: Internal report An accident/incident is reported to HSE by an officer on duty or department head. External report An external report is when an accident/incident needs to be reported to the authorities such as the police or the Department of Occupational Safety and Health Malaysia (DOSH). In the event of an accident/incident that requires an internal report, the injured employee, if possible, is required to report the details of the incident to the respective department head and the HSE team as soon as possible. If the employee is not capable of reporting the incident, any other employee who first learns about the incident is responsible for reporting it to the respective HSE team, i.e. SHO, within company. The HSE team will record the details of the accident/incident in the company’s accident register and determine whether the incident requires an external report. An accident/incident requires an external report if it involves a fatality, requires more than four days of medical leave, is a dangerous occurrence or involves occupational poisoning and disease. Any fatality is reported to the police and if a fatality is due to electrical injuries, it will be reported to the Energy Commission. If an incident involves a big fire, it will be reported to the Fire and Rescue Department of Malaysia. An annual record of accidents is submitted to the HSE Management Committee by 31 January each year. All incidents are investigated by the HSE team to prevent losses and accidents from recurring, besides ensuring compliance with regulatory laws. For incidents that involve death, an investigation will be carried out as soon as the accident is reported to the Group HSE Division and the investigation must be concluded in 14 days. The investigating team will analyse the cause of the accident and will seek the views of a third party or an expert if needed. Following the investigation, a meeting will be held to discuss the outcome of the investigation and ensure the responsible party implements the preventive measures that have been approved in the meeting. The report of every accident is also tabled during the HSE meetings at company level and FGV HSE Steering Committee meetings. Audits Our OSH framework advocates prevention. We carry out four types of health and safety audits throughout the year in all our business operations and workplaces: • Operational OSH audits determine workplace compliance with OSHA 1994 and other related legislation; • Management system audits guide worksite preparation for International Standards Organisation (ISO) certification; • Malaysian Society of Occupational Safety & Health (MSOSH) internal audits help participating worksites enhance their performance ahead of the MSOSH Award’s external auditor visits; and • The FGV HSE President’s Award audit adjudicates entries for the award to determine winners in the various categories. Our operational OSH audits are conducted in three tiers: 1, 2 and 3.
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