FGV Annual Report 2020

ANNEXURE TO THE PROXY FORM Dear Shareholders, We are pleased to inform you that as a Shareholder, you have the option to submit your Proxy Form via electronic means (e-Proxy). Once you have successfully submitted your e-Proxy form, you are no longer required to complete and submit the physical Proxy Form to the office of the Share Registrar of the Company. To assist you on how to engage with e-Proxy, kindly read and follow the guidance notes which are detailed below: PROCEDURE FOR ELECTRONIC LODGEMENT OF PROXY FORM OF THE 13 TH AGM (E-PROXY LODGEMENT) Step 1 – Register online with Boardroom Smart Investor Online Portal (for first time registration only) [Note: If you have already signed up with Boardroom Smart Investor Online Portal, you are not required to register again. You may proceed to Step 2 below for e-Proxy lodgement.] a. Access website https://boardroomlimited.my b. Click << Login >> button and click << Register >> button to sign up as a user. c. Complete the registration and upload a scanned copy of your MYKAD (for Malaysian) front and back or Passport (for non-Malaysian) in JPEG or PNG format. d. Please enter a valid e-mail address and wait for Boardroom’s e-mail verification. e. Your registration will be verified and approved within one (1) business day and an e-mail notification will be provided. Step 2 – e-Proxy lodgement a. Login to https://boardroomlimited.my using your user ID and password registered under Step 1. b. Select << E-PROXY LODGEMENT >> and browse the meeting list for << FGV HOLDINGS BERHAD THIRTEENTH (13 th ) VIRTUAL ANNUAL GENERAL MEETING >> and click << APPLY >> button. c. Read and agree to the terms and conditions and thereafter confirm the declaration. d. Enter your CDS account number and indicate the number of securities for your Proxy(ies) to vote on your behalf. e. Appoint your Proxy(ies) or the Chairman of the AGM and enter the required particulars of your Proxy(ies). f. Indicate your voting instructions - FOR or AGAINST or ABSTAIN, otherwise your Proxy(ies) will decide your votes. g. Review and confirm your Proxy(ies) appointment. h. Click submit. i. Download or print the e-Proxy form acknowledgement.