FGV Annual Report 2020

NOTES: 1. Precautionary measures against Coronavirus disease 2019 (COVID-19) pandemic (i) Having regard to the well-being and the safety of our Shareholders, the Company will conduct its forthcoming 13 th AGM entirely on a fully virtual basis through live streaming and online remote voting from the broadcast venue. Please follow the procedures provided in the Administrative Details for the 13 th AGM in order to register, participate and vote remotely via LUMI AGM facilities. (ii) With LUMI AGM facilities, a Shareholder may exercise his/her right to participate (including to pose questions to the Chairman/Board/Management of the Company) and vote at the 13 th AGM, at the comfort of their home. (iii) The broadcast venue of the 13 th AGM is to inform Shareholders where the live streaming would be conducted from and is strictly for the purpose of complying with Section 327(2) of the Companies Act, 2016 which requires the Chairman of the meeting to be present at the main venue of the meeting (broadcast venue). (iv) No Shareholders/Proxy(ies)/Corporate Representatives from the public will be physically present or will be allowed admittance at the broadcast venue on the day of the 13 th AGM. Therefore, Shareholders are strongly advised to participate and vote remotely via LUMI AGM facilities. (v) Due to the constant evolving situation of the COVID-19 pandemic, we may be required to change the arrangements of our 13 th AGM at short notice. Kindly check the Company’s website or announcements for the latest updates on the status of the 13 th AGM. 2. Proxy (i) Shareholders who are unable to participate in the 13 th AGM may appoint Proxy(ies) to vote on their behalf. Where a Shareholder appoints two (2) Proxies, each Proxy appointed shall represent a minimum of one hundred (100) shares and the appointment of such Proxies shall not be valid unless the Shareholder specifies the proportion of his/her shareholding to be represented by each of such Proxy. (ii) The Proxy Form shall be in writing under the hands of the appointor or of his/her attorney duly authorised in writing or if the appointor is a corporation either under its common seal, or the hand of its officer or its duly authorised attorney. An instrument appointing a Proxy to vote at a meeting shall be deemed to include the power to demand or join in demanding a poll on behalf of the appointor. (iii) The appointment of Proxy may be made in a hardcopy form or by electronic means as follows: In Hardcopy Form The Proxy Form shall be deposited at the office of the Share Registrar of the Company at Boardroom Share Registrars Sdn. Bhd. at Ground Floor or 11 th Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia no later than Tuesday, 22 June 2021 at 1.00 p.m., and in default the Proxy Form shall not be treated as valid. By Electronic Means The Proxy Form may be submitted : a) to the Share Registrar of the Company, Boardroom Share Registrars Sdn. Bhd. via e-mail to bsr.helpdesk@boardroomlimited.com , no later than Tuesday, 22 June 2021 at 1.00 p.m. or b) via electronic means (e-Proxy) no later than Tuesday, 22 June 2021 at 1.00 p.m. (please refer to the Annexure to the Proxy Form for further information on submission via e-Proxy). 3. Corporate Shareholders, Authorised Nominees and Exempt Authorised Nominees For Corporate Shareholders, Authorised Nominees and Exempt Authorised Nominees who wish to participate and vote 13 th Annual General Meeting Fgv Holdings Berhad 23 June 2021 Share Registrar Boardroom Share Registrars Sdn. Bhd. 11 th Floor, Menara Symphony No. 5, Jalan Prof. Khoo Kay Kim Seksyen 13 46200 Petaling Jaya Selangor Darul Ehsan Malaysia STAMP remotely via LUMI AGM facilities at the 13 th AGM of the Company, please refer to the procedures in the Administrative Details for the 13 th AGM. 4. Shareholders entitled to participate and vote For purposes of determining a Shareholder who shall be entitled to participate and vote at the 13 th AGM of the Company, the Company shall be requesting from Bursa Malaysia Depository Sdn. Bhd., in accordancewithClause 63 of theCompany’s Constitution and Section 34(1) of Securities Industry (Central Depositories) Act 1991, to issue a General Meeting Record of Depositors as at 15 June 2021. Only a depositor whose name appears on the General Meeting Record of Depositors as at 15 June 2021 shall be entitled to participate and vote at the 13 th AGM or appoint a Proxy(ies) to participate and vote on such depositor’s behalf. 5. Request for remote participation user ID and password The registration for remote participation will be open from 11.00 a.m. on Wednesday, 28 April 2021 up to 11.00 a.m. on Tuesday, 22 June 2021. Please follow the procedures provided in the Administrative Details for the 13 th AGM in order to participate in the 13 th AGM remotely via LUMI AGM facilities. 6. Voting Pursuant to Paragraph 8.29A(1) of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad, all resolutions set out in the Notice of the 13 th AGM of the Company will be put to vote by poll. Poll Administrator will be appointed to conduct the poll via e-voting process and Independent Scrutineers will be appointed to verify the poll results. Shareholders can proceed to vote on the resolutions and submit their votes at any time from the commencement of the 13 th AGM at 11.00 a.m. until a time when the Chairman of the meeting announces the completion of the voting session. Upon completion of the voting session for the 13 th AGM, the Independent Scrutineers will verify the poll results followed by the Chairman of the meeting’s announcement of the poll results and declaration whether the resolutions are duly passed. Fold Here Fold Here