25 SUSTAINABILITY REPORT 2018/2019 01 S E C T I O N SUSTAINABILITY AT FGV Stakeholder Groups Engaged Description (Why are they important) Means of Engagement Frequency of Engagement Topics and concerns raised by stakeholder groups FGV’s response to topics and concerns Suppliers Our suppliers provide the materials that we need to produce our goods and services. • Engagement meetings • Workshop on managing the rights of migrant workers Whenever necessary • Contractors face risk of migrant workers absconding after passports are returned • Ensured strong and consistent communication with suppliers on FGV’s commitment to ensuring migrant workers are able to keep their own passports • Emphasised the seriousness of witholding workers’ passports NGOs NGOs help keep us abreast of socio-economic developments that can impact our business. • Dialogues • Corporate social responsibility activities and consultations • Meetings • Quarterly • By appointment • Whenever necessary • Improvement efforts pertinent to WSJ issues • Deforestation/peat issues • Collaboration in areas relevant to human rights initiatives • Disseminated FGV updates every quarter • Ensured communication on results of investigations and actions taken on issues highlighted • Assessed and evaluated all proposals, e.g. on collaboration project which took off in 2019 – Palm Oil Sector Labour Supply Chain Mapping in the Malaysia – Indonesia/ Nepal/Bangladesh Migration Corridor Regulatory Bodies Regulatory bodies help keep our operations in compliance with regulations and guidelines that protect other stakeholders’ interests. • Engagement meetings • Seminars/ Dialogues • Compliance audits • Trainings and briefings • Assessment • Workshop • Online website • Ongoing • Monthly • Quarterly • Yearly • Whenever necessary • Insufficient competent persons to manage scheduled waste according to legal requirements • Need for fire certificate at palm oil mills • New Noise Regulation 2019 • Industrial hygiene issues in palm oil mills • Compliance with DOSH requirements • Quota application and approval • Policies, procedures and processes of migrant workers’ recruitment and relevant issues • Ensuring the installation of electric fences in FGV estates in accordance with Energy Commission requirements • Job Competency Profiling for most suitable candidates • Prepared budget plan for all mills to obtain fire certificate • Provided information and training on new regulations to mills • Prepared action plan for industrial hygiene issues • Ensured number of workers needed were relevant to hectarage size in MPOB licences and optimal requirements • Ensured transparent and ethical recruitment processes • Provided conducive housing, amenities and facilities • To obtain electric fence installation approvals
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